Plan for Federation of Canadian Municipalities Conference Engagement
June 6-9, 2024
Plan for Federation of Canadian Municipalities Conference Engagement
Conference Details:
Event: Federation of Canadian Municipalities (FCM) Annual Conference and Trade Show
Date: June 6-9, 2024
Location: Calgary, Alberta
Website: FCM Annual Conference
Summary of Plan:
Distribute Pamphlets and Flyers:
Wear KICLEI Shirts and Merch for an eye-catching, professional and unified look.
Print and distribute pamphlets and flyers with important information and QR codes leading to the KICLEI website.
Engage with Attendees:
Politely talk to mayors and municipal councils about KICLEI and your concerns regarding the FCM ICLEI partners for climate protection program.
Highlight the importance of prioritizing localism over globalism, high costs, resource demands, and potential threats to rights and energy security.
Direct attendees to the KICLEI website for more detailed information.
Banner and Signage:
Consider pitching in to create a larger banner or sign for better visibility.
Utilize the KICLEI logo to draw attention from those familiar with the ICLEI logo.
Include the KICLEI website on all signage. (note the domain will soon transfer so use kiclei.ca as the site url).
Coordination with Local Allies:
Collaborate with local movements such as the Recall Gondek campaign and rezoning efforts in Calgary.
Utilize alliances with local political parties, such as the UCP, to amplify your message.
Organize a Local Group:
Set up an email chain to organize interested individuals in Calgary. (Fill out the intake form to connect with your local group).
Coordinate efforts and share resources to ensure a unified approach during the conference.
Suggestions:
Preparation:
Ensure all materials, including t-shirts, flyers, and pamphlets, are ready well in advance.
Print multiple copies of the pamphlet and have a clear distribution strategy.
Engagement Strategy:
Prepare key talking points and practice delivering your message concisely.
Be prepared to answer questions and provide additional information as needed.
Direct attendees to the KICLEI website for more details.
Visibility:
Position yourselves strategically to maximize visibility and engagement with conference attendees.
Collaboration:
Maintain clear communication with all volunteers and coordinate meeting points and times.
Ensure everyone is aware of the plan and their specific roles during the event.
Follow-Up:
Collect contact information from interested individuals to keep them informed and engaged after the conference.
Plan follow-up actions based on the feedback and responses received during the event.
Detailed Engagement Plan:
Before the Conference:
Materials Preparation:
Design and print t-shirts with the KICLEI logo.
Create flyers and pamphlets with key points, QR codes to the KICLEI website, and fillable spaces for local contacts.
Prepare a banner or sign featuring the KICLEI logo and website.
Volunteer Coordination:
Assemble a group of volunteers interested in participating.
Organize a pre-event meeting to discuss roles, talking points, and logistics.
During the Conference:
Location Strategy:
Position yourselves in the parking lot and entrances of the conference venue to maximize visibility and engagement.
Engagement Approach:
Politely approach attendees, introduce KICLEI, and explain your key concerns.
Hand out t-shirts, flyers, and pamphlets, directing people to the KICLEI website for more information.
Answer questions and engage in discussions, emphasizing localism, cost concerns, and the importance of local decision-making.
Visibility Tactics:
Use the banner or sign to attract attention and create a visual presence.
Ensure all volunteers wear KICLEI t-shirts for a unified look.
After the Conference:
Follow-Up:
Collect contact information from interested individuals for future communication.
Send a thank-you email to those who engaged with you, providing additional information and inviting them to stay connected.
Review and Reflect:
Gather feedback from volunteers and discuss what worked well and what could be improved for future events.
Plan follow-up actions based on the feedback and responses received during the conference.
By following this detailed plan, you can effectively raise awareness about KICLEI, engage with municipal leaders, and promote the importance of localism and local decision-making at the Federation of Canadian Municipalities conference.
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Image and Plan Assistance Provided by ChatGPT**
Based on the discussion on Friday Nights Zoom Meeting, this image and the accompanying engagement plan were generated with the assistance of ChatGPT, a language model developed by OpenAI. ChatGPT helped in outlining the strategy for engaging with municipal leaders at the Federation of Canadian Municipalities conference, creating detailed plans, and generating visuals to support the KICLEI initiative.
Very well planned out!